Spray Records at Group Scale

Per field, per product, per operator — assembled across every member

A notebook is legal. Twenty notebooks before an audit are a problem.

The law is neutral about format. Your audit is not neutral about time.

Article 67 of Regulation (EC) No 1107/2009 and Ukrainian law 86/95-VR require records of plant protection product use, but neither prescribes a format — a paper journal complies, and anyone telling you a deadline has changed that is selling something. The cost is not legality at one farm. It is a group certificate holder assembling treatment records from twenty farms, verifying them on site once a year, and answering a buyer's traceability question in hours rather than weeks.

Product and dose
Field and date
Operator
Pre-harvest interval
  • Every application recorded against a field, a product, a dose, a date and an operator
  • Pre-harvest intervals visible against the harvest plan, before the picking crew is sent out
  • Records entered in the field on Android, offline, at the time of the treatment
  • Treatment history per field survives staff turnover — it is not in one agronomist's notebook
  • Records for any member retrievable by the holder without a request to that farm
  • Traceability from a shipped batch back to what was applied on the field it came from

How a treatment becomes a record

1

Plan the treatment

Product, dose and target field are set against the plan, with the pre-harvest interval attached to the product rather than to somebody's memory.

2

Record it in the field

The operator confirms the application on Android where the work happens, including offline. Date, field and operator are captured at the moment, not at the end of the week.

3

The interval guards the harvest

Pre-harvest intervals are checked against what is planned for picking, so the conflict surfaces before the crew is in the field rather than after the load ships.

4

Assemble across the group

The holder pulls treatment records for any member, any field and any season — for the internal audit, the external audit, or a buyer's question.

Spray record questions

Does the law require electronic spray records?

No. Article 67 of Regulation (EC) No 1107/2009 and Ukrainian law 86/95-VR require the records to exist and be kept; they are neutral about format, so a paper journal complies. We would rather you buy this for the reason that is actually true — assembling and verifying those records across a group is what costs time.

What about the European directive on electronic records?

The proposal that would have mandated electronic records (SUR, COM(2022)305) was withdrawn by the European Commission on 27 March 2024. If a vendor quotes you a near-term deadline, ask them for the instrument.

Does it work without signal in the field?

Yes. The Android app records offline and synchronises when it reconnects. Records are created at the moment of the treatment, which is also what makes them credible at an audit.

How far does traceability reach?

From a harvested and labelled batch back to the field, and from the field to the treatments applied to it. That is the chain an auditor and a buyer both walk, in opposite directions.

Carrying the paperwork for other people's farms?

See how a group certificate holder runs the registry, the internal audits and the evidence from one place.

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