Harvest and crew pay: Excel or Hortusys
Hortusys replaces the harvest and pay spreadsheet: the crew leader records each bin and job on the phone in the field, and the office sees the same records. Excel stays for export.
What changes when you leave the spreadsheet
- Nobody types paper notes into the sheet after the shift. The crew leader records the bin in the field and scans the pickers' QR badges.
- The bin's weight comes from the scales over Bluetooth or cable, not from a number written by hand.
- Pay is calculated from the same records, at the rate the worker knows before the work.
- You keep Excel for what it does well: the harvest report and the pay statement export to it.
Excel and Hortusys, task by task
| Task | Excel | Hortusys |
|---|---|---|
| Record a bin | Typed in later from paper notes | Recorded on the crew leader's phone in the field, also without signal |
| Bin weight | Read from the scales and typed in | Sent from the scales over Bluetooth or cable |
| Who picked the bin | A name or number typed in | The pickers' QR badges are scanned |
| Bin label | Not part of the sheet | A QR label prints right after the bin is recorded |
| Piece-rate pay | Formulas you keep yourself | Quantity times the rate, plus quality and output bonuses |
| Paid and owed | A separate sheet or column | Every payment is recorded, and the amount owed updates by itself |
| Audit records | Separate files | Quality, scouting and spray records kept with the harvest records |
| Export | The sheet is the file | The harvest report exports to Excel, the pay statement to Excel or CSV |
Questions about moving from Excel
Can we bring our worker list from Excel?
Yes. Upload an Excel or CSV sheet with names and phone numbers. You can print a QR badge for every worker.
Do we lose our Excel reports?
No. The harvest report exports to Excel, and the pay statement exports to Excel or CSV.
Can we start in the middle of the season?
Yes. Start with one or two crews. We move your data in and set the system up for your crops.
What does a trial cost?
The first month is free for five users.
Start with one crew
Start with one or two crews, even mid-season. We move your data and set the system up for your crops.