Paper harvest journal or Hortusys
Hortusys replaces the paper harvest and work journal with records on the crew leader's phone: every bin, job and payment is entered once, in the field, and nobody types it in again.
What a paper journal cannot do
- The office sees a bin when the phone has signal, not when the journal reaches the office.
- Every bin carries a QR label that shows who picked it, where and when.
- Pay is calculated from the records, so nobody adds up the journal by hand.
- The records stay in the system, not in a notebook that can get wet or lost.
Paper journal and Hortusys, task by task
| Task | Paper journal | Hortusys |
|---|---|---|
| Record a bin | Written in the journal | Recorded on the crew leader's phone, also without signal |
| Who picked the bin | Names written by hand | The pickers' QR badges are scanned |
| Bin label | Written by hand, or none | A printed QR label |
| Pay | Added up by hand from the journal | Calculated from the records, with rates and bonuses |
| The office sees the records | When the journal reaches the office | When the phone has signal |
| Spray records | A paper spray journal | Entered in the web app and kept with the harvest records |
In Ukraine, a paper spray journal complies with the law. In the EU, Regulation (EU) 2023/564 asks for these records in electronic form from 1 January 2026.
Questions about leaving paper
Is a paper spray journal still allowed?
In Ukraine, yes: Law 86/95-VR sets no format for the record. In the EU, Implementing Regulation (EU) 2023/564 asks professional users to keep it in electronic form from 1 January 2026.
Is there a paper form to start with?
Yes. Our spray record template is free, as a PDF to print and as an Excel sheet.
What if there is no signal in the orchard?
Nothing changes. The app records bins offline and sends them when the signal is back.
What does a trial cost?
The first month is free for five users.
Start with one crew
Start with one or two crews, even mid-season. We move your data and set the system up for your crops.